Payroll export

Usage

The payroll export is primarily developed to be able to provide HR Master Data and absence registrations for the payroll system Epos provided by Azets Denmark, however the setup can also be used when delivering csv / Excel formats to other payroll agencies, which can thus load changes to employees' master data and absence registrations.

 

Options

Emply offers a self-service where you can configure your file export / formation.

File template

Go to Settings -> Integrations -> Export

The file template is set up in the Emply export module by adding the necessary and desired data from Emply.

Choose CSV

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Activate export for payroll system

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Add elements from eg master data, etc. Ask your Emply consultant if you need assistance.

  • Column names can be changed by opening the individual item
  • Fixed values can be set
  • X number of empty columns can be inserted

FTP

A feature that you can set up and the payroll file is saved on your or the payroll agency's ftp server

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Payroll Group

Go to Settings -> Templates -> Payroll

It's necessary to set up a payroll group in order to make the automation work and to have a target group for a payroll file export.

Basic info: Choose Epos

Export:

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  • Choose your export template
  • Enable delta files if you only want changes, from the last export (date)
  • Choose employee number (checksum)
  • Choose simple or continued absence file format
  • Setup Leave type codes
  • Setup resignation reasons

Automations

Go to Settings -> Integrations -> Automation

Before setting up automation it will be a good idea to test the format of the file.

The payroll file can be set up to be formed at a certain time in a given frequency, e.g. if a salary and absence file is to be handed in by a given date each month.

New workflow

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Select Payroll group

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  • Select frequency / scheduling
  • Hereafter criteria (Which wage group (s) are to be included in the planned run.
  • Several salary groups can be selected.

Remember to Activate automation - top right corner.